Administrative Assistant - San Jose, CA - RCS Corporation

Administrative Assistant – San Jose, CA

Administrative Human Resources

Job Type: Contract To Hire
Posted: 06/17/2022

San Jose, California

RCS Corporation has an immediate need for temporary Administrative Assistant. This is a full-time contract assignment with the potential to role direct. RCS offers a competitive package including benefits, vacation and holidays. Our client is seeking an outgoing, self-motivated individual looking for a company where they can continue to grow their skill set!

Who We Are

RCS Corporation is a certified Women-Owned Small Business (WOSB) specializing in the recruitment of professionals for best-of-class companies throughout the United States. Since 1994, RCS recruits top talent for direct hire, temp-to-perm and contract staffing positions and provides customized payroll services. Our Recruiting Specialties consist of all Engineering Disciplines, Project Management, Project Controls, Information Technology, Energy Efficiency and Business Professionals.

Responsibilities

  • Meet and greet visitors, being the first point of contact for those entering the Building. 

  • Present a friendly and professional image, both in person and on the telephone

  • Ensuring all visitors, internal and external, have signed in at reception and have been given temporary passes and fire evacuation instructions

  • Controlling, recording and filing incoming and outgoing mail

  • Organize office events including reserving meeting rooms, ordering lunches and other services required. Preparing meeting rooms for events/meetings

  • Ensuring refreshments are in place as required for events/meetings

  • Arranging travel – booking trains, hotels, flights and renting cars as required

  • Carry out general administrative tasks such as filing, copying, binding, scanning, etc. as required whilst completing admin duties

  • Administration support to the office manager

  • Maintaining spread sheets including whereabouts, annual leave and PPE forms

  • Coordinating IT equipment for staff

  • On-boarding new staff and setting up new office space

Minimum Requirements

  • Good experience of working in an office

  • Fluent spoken and written English

  • Good keyboard skills and IT literacy in Word and Excel at a minimum

  • Excellent organizational skills, accuracy and attention to detail

  • Good forward planning skills

  • Good interpersonal and communication skills

  • Ability to work on own initiative without supervision

  • Ability to work under pressure

RCS is an equal opportunity employer that prohibits discrimination and harassment of any type. RCS recruits, hires, and promotes for all positions without regard to race, color, religion, creed, national origin, citizenship status, disability, military status, veteran status, marital status, sexual orientation, gender identity, sex, genetic information or age. All terms and conditions of employment such as compensation, benefits, work assignment, availability of facilities and privileges of employment are administered on the same basis of equality.

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