Project Manager, Assistant - California - RCS Corporation

Project Manager, Assistant – California


Job Type: Direct Hire
Posted: 07/27/2022

Fremont, California

RCS Corporation is looking for a Project Manager Assistant to fully support the Project Manager. The role is comprised of day-to-day administrative/back-office aspects required to manage construction projects assigned to the PM. This includes plan reviews, Submittals, RFI’s, change orders, working with material and subcontractors, review of scopes, and preconstruction items.

The ideal candidate will have experience as a Project Manager Assistant working in partnership with a Project Manager for either a general contractor or a subcontractor in the construction industry. 

Who We Are

RCS Corporation is a certified Women-Owned Small Business (WOSB) specializing in the recruitment of professionals for best-of-class companies throughout the United States. Since 1994, RCS recruits top talent for direct hire, temp-to-perm and contract staffing positions and provides customized payroll services. Our Recruiting Specialties consist of all Engineering Disciplines, Project Management, Project Controls, Information Technology, Energy Efficiency and Business Professionals.

Responsibilities and Duties

•    Communication with the PM daily on task is required
•    Organize and update project paperwork; know total scope and requirements of the project
•    Create purchase orders and subcontracts as required
•    Maintain a confidential, organized, and secure method/system for any budgets, proposals, schedules, RFIs, submittals, and information on suppliers and other reference material related to the projects; ensure these key documents are readily accessible to appropriate individuals on an as-needed basis
•    Document and file any changes (at the direction of the Project Manager) with other project documents
•    Communicate effectively using standard construction terms
•    Use digital photography and digital editing
•    Track invoices and costs
•    Submit regular financial reports to the project manager (using Sage)
•    Apply general bookkeeping knowledge
•    Visualize, analyze, and communicate project scope of work, prepare preliminary cost estimates/budgets/schedules, and prepare quantity surveys/take-offs if requested
•    Solicit bid invitations, distribute, and manage bid plans and documents; communicate with subs; prepare RFP/RFI, qualify and analyze bids
•    Manage WBE, DBE, SBE, and/or MBE participation and recordkeeping
•    Keeping track of invoices and costs is the duty of the assistant project manager, who will submit regular financial reports to the project manager
•    Assemble and/or process monthly billing applications
•    Code invoices in Paperless and send for approval to the project manager; these are to be done weekly so all costs are up to date
•    Visualize, analyze, and communicate project scope of work
•    Assist with change order pricing and compiling of information 
•    Maintain and update schedules for duration of jobs – use Microsoft Project
•    Expedite deliveries to parallel construction scheduler
•    Obtain and distribute construction drawings and specifications
•    Preparing submittals and shop drawings in complete submittal packages 
•    Maintain submittal and RFI logs
•    Review and redline shop drawings

Must have the ability to understand:
•    Accounting and financial reports
•    Read plans and submittals 
•    Code job cost to projects
•    Budget nuances to create useful reports
•    Lien and lien release process; manage the notice to owner process
•    Contract documents (must ensure they are properly filed and scanned into the system)

Job requirements:
•    Team oriented and able to work with a complex system
•    Ability to multi-task, establish priorities, and work independently under pressure
•    Ability to work in a fast-paced, tight deadline-oriented environment
•    Excellent organizational skills
•    Excellent written and verbal communication skills – articulate and diplomatic manner
•    Able to demonstrate initiative and a proactive approach to daily tasks
•    Quick learner
•    Attention to detail and accuracy for all work Methodical, accurate and consistent attention to detail
•    Excellent organizational skills
•    Able to manage sensitive and sometimes confidential information
•    Self-motivated and able to take responsibility
•    Punctual and reliable
•    Able to build good relationships at all levels, internally and externally

Computer Skills and Experience:
•    Intermediate proficiency in MS Word, Excel, and Outlook
•    Comfortable with Microsoft Teams
•    Intermediate to Advanced experience with Blue Bean, Plan Grid, Microsoft Project, and SAGE 

Education and Experience: 
•    Minimum 3-5 years related Assistant PM experience or equivalent in the construction industry
•    AA Degree in Construction or a related field is a plus
•    BA in Construction or related field is a plus

RCS is an equal opportunity employer that prohibits discrimination and harassment of any type. RCS recruits, hires, and promotes for all positions without regard to race, color, religion, creed, national origin, citizenship status, disability, military status, veteran status, marital status, sexual orientation, gender identity, sex, genetic information or age. All terms and conditions of employment such as compensation, benefits, work assignment, availability of facilities and privileges of employment are administered on the same basis of equality.
RCS Corporation